Job Details

Program CoordinatorThe Special Event Company

Job Start Date:Type of Position:Other

Number of Openings:1

Job Location & Contact:

1223 Walnut Street

Cary, NC27511

919-459-8777

Job Description:

Reports to: The Employee shall work under the supervision of the Program Managers on a day-to-day basis, or such other person designated by the Company. Responsibilities include but are not limited to: General Office Duties: • Maintain organized stock in company storage (includes props, décor and office supplies) • Answer telephone, screen calls and take messages • Organize and maintain confidential files and records • Regularly attend planning meetings and appointments • Provide quality customer service Program Duties: • Assist with travel arrangements, calendar management, and other projects as assigned by management • Attend and engage in creative development meetings to determine event concepts • Conduct event research, including but not limited to venues, vendors, décor items, entertainers, & collateral • Liaise with vendors to obtain quotes, contracts, invoices, W9’s and COI’s • Assist Program Managers with general coordination including site visits and vendor meetings • Coordinate and manage registration sites, hotel rooming lists, ground transportation, flights and onsite materials such as name badges and attendee packs • Attend events as required and carry out a variety of duties to include, but not limited to, manning the registration desk, liaising with vendors and clients, running errands, microphone running, collating and distributing materials, installing décor and signage, packing and unpacking boxes • Social media & PR support to Marketing Manager • Manage volunteer rosters across events

Experience Required:

Requirements: • Minimum of two years event industry experience • Experience with registration software (i.e., Cvent, Eventbrite) • Strong computer skills- Microsoft Office Suite • Customer service oriented • Strong phone etiquette and communication skills • Ability to work well with all levels of internal management, staff, vendors and clients • Special attention to detail • Sensitivity to proprietary and sensitive information Working conditions: • Monday to Friday from 9:00am to 5:00pm • Willingness to work outside of normal office hours when necessary • Must be flexible and adaptable to work in a fast paced, high energy environment • Ability to travel within the US or internationally if required • Some physical activity is required (lifting up to 50 lbs)

How to Apply:

Please submit cover letter and resume to resumes@specialeventco.com.

Application Deadline:

Jan 01, 1900

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Job Details